Privacy Policy

Effective Date: September 8, 2025

At Kōseki Budōkai, we respect your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our dojo in person or online.

1. Information We Collect

We may collect the following types of information:

• Personal Information: Name, address, phone number, email, emergency contact, date of birth, and medical information necessary for safe training.

• Payment Information: Billing name, address, and card details (processed securely through third-party payment processors; we do not store your card number).

• Dojo Participation: Attendance records, rank/grade progress, and event participation.

• Website/Online Data (if applicable): Contact form submissions, registration data, and cookies/analytics information to improve our site.

2. How We Use Information

We use your information to:

• Register students for classes, events, and programs.

• Communicate important dojo updates, scheduling changes, and announcements.

• Ensure student safety and respond to emergencies.

• Process tuition, fees, and donations.

• Improve our programs and website experience.

We do not sell, trade, or rent your personal information to others.

3. Information Sharing

We may share limited information only when necessary:

• With instructors and staff to support safe, effective training.

• With trusted service providers (such as payment processors or registration systems).

• If required by law or in case of emergency situations.

4. Data Protection

We take reasonable measures to protect your personal information against loss, misuse, unauthorized access, or disclosure. While no system is completely secure, we are committed to safeguarding your information to the best of our ability.

5. Photos & Media

Kōseki Budōkai may capture photos or videos during classes or events for promotional purposes. We will respect family preferences and provide an opt-out option for media use upon request.

6. Your Rights

You may request to:

• Review the personal information we hold about you or your child.

• Update or correct inaccuracies.

• Withdraw consent for communications or media use.

• Request deletion of your personal information (subject to legal or accounting obligations).

7. Children’s Privacy

Protecting children’s privacy is important to us. We collect children’s information only with parent/guardian consent and use it solely for dojo purposes.

8. Policy Updates

We may update this Privacy Policy from time to time. The most current version will always be available at our dojo and on our website.

9. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us:

Kōseki Budōkai

Tel: 703.445.2986

Email: Koseki.Budokai@gmail.com